Smart VA Staffing

Business Details

15 Years

experience

Affordable Virtual Assistant Staffing Solutions in Ladera Ranch, CA

Smart VA Staffing was founded in 2011 by Tim Barrie, a former international business development manager at Intel Corporation. Our expertise stems from decades of hands-on experience in hiring and managing offshore teams, which we now offer as a specialized service to small businesses in Orange County and beyond. We provide full-time, highly educated virtual assistants from the Philippines who deliver exceptional value through cost savings of up to 80% compared to local U.S. staffing. Our comprehensive approach includes recruitment, payroll management, training tools, and ongoing support to ensure seamless integration of offshore staff into client operations. With proven success in industries ranging from healthcare to digital marketing, we specialize in solving staffing cost challenges while maintaining quality and reliability.

Our unique model eliminates HR headaches, reduces legal risks, and provides access to skilled professionals in fields such as accounting, IT, and customer service. As pioneers of this staffing solution, we combine technical expertise with practical implementation strategies to help businesses scale efficiently. Our commitment to transparency ensures no hidden fees, and our track record of satisfied clients demonstrates the effectiveness of our approach. We believe that leveraging global talent benefits both businesses and local economies through increased competitiveness. Our team continues to refine best practices for remote workforce management, ensuring clients maximize productivity and return on investment.

Services

Virtual Assistant Staffing Offshore Staffing Full-Time Staffing Part-Time Staffing Project Work Staffing Medical Billing Staffing IT Staffing Marketing Staffing

Details

Year established: 2011

Highlights and features

We've successfully placed offshore virtual assistants since 2011
Our staff have college degrees and specialized industry experience
Clients save 60-80% on staffing costs compared to local hiring
We handle payroll, taxes, and HR compliance for offshore employees
24/7 staffing coverage available through our global workforce

What people say

Highly educated Competent Reliable Loyal Efficient

Website

Update Listing

Services

Virtual Assistant Staffing

Our virtual assistant staffing service connects businesses with full-time offshore professionals from the Philippines. These English-speaking assistants handle administrative, technical, and specialized tasks while providing 60-80% cost savings compared to local hiring. We manage recruitment, payroll, and HR compliance while clients receive trained professionals ready to work immediately.

Offshore Staffing

Offshore staffing solutions provide access to skilled professionals in accounting, IT, healthcare, and digital marketing fields. Our Philippines-based staff undergo rigorous screening to ensure technical competence and cultural compatibility. Clients benefit from reduced overhead costs while maintaining quality through our comprehensive management support and performance tracking tools.

Medical Billing Staffing

Specialized medical billing staffing solutions deliver trained professionals with healthcare industry expertise. Our offshore team handles insurance claims processing, patient billing, and revenue cycle management while ensuring HIPAA compliance. Clients gain scalable resources that improve financial performance through accurate, timely billing operations.

IT Staffing

IT staffing services provide access to skilled technology professionals for software development, system administration, and technical support roles. Our offshore IT staff possess certifications and hands-on experience with modern technologies. Clients receive dedicated resources that integrate seamlessly with existing teams while benefiting from significant cost advantages.

Project Work Staffing

Project-based staffing solutions deliver teams for short-term initiatives like website development, data migration, and marketing campaigns. Our flexible model scales to project requirements while maintaining quality through experienced professionals. Clients receive dedicated resources with defined timelines and deliverables at predictable costs.

People

Tim Barrie

Owner, Founder

Former Intel business development manager with 20+ years of global team management experience. Pioneered offshore staffing solutions through personal business ventures before founding Smart VA in 2011. Developed systematic approaches for virtual team recruitment and management that deliver consistent client results.

Questions

What cost savings can I expect with offshore virtual assistants?

Clients typically save 60-80% on labor costs compared to hiring local U.S. staff, with no compromise on quality or reliability.

How do you ensure staff quality and reliability?

We implement rigorous screening processes including skills assessments, background checks, and multiple interviews to ensure only top performers join our network.

What industries do you support?

We serve diverse sectors including healthcare, IT, marketing, finance, legal, and e-commerce with specialized staffing solutions tailored to industry requirements.

How quickly can I get started?

Most clients complete the onboarding process and begin working with their virtual assistant within 2-4 weeks after initial consultation.

What happens if a staff member leaves?

We provide replacement services at no additional cost through our extensive talent network, ensuring business continuity without recruitment delays.

Do you offer part-time staffing options?

Yes, we provide flexible staffing models including full-time, part-time, and project-based arrangements to match specific business needs.

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Reviews (7)

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Ken Wells

Jan 15, 2020 Report

I've been very happy working with them so far. We gave them a description, they handled every aspect of recruiting and screening. They literally nailed it on the first attempt. I've hired overseas staff before, directly and my experience was a mixed bag. I think I even ended up paying more per hour than I do through Smart VA. Either way, happy I found them and will be utilizing them again in the future.

Paul Toberty

Sep 16, 2019 Report

I had five staff in my office in Anaheim California and was constantly having to micromanage them and push them to keep on top of day to day customer service issues. Between the staff and the office, itself my costs were in excess of $20k a month.
Based on the recommendation of a friend dropped the physical office and switch over to virtual assistants exclusively using Smart VA Staffing to do so.

My costs are now less than $3k a month and they do a better job. I was able to get more work done and most importantly, get it done more reliably with just three virtual assistants in the Philippines

Hwp Nutreve

May 30, 2019 Report

I now have three VAs from the Smart VA agency. I have to say I am amazed how well they have worked out. One manages my ecommerce website, she does all the product updates and pricing adjustments. Another handles customer service and does a great job answering the phone keeping our customers happy. The newest works for our accounts department doing repetitive QuickBooks related work. All three working full time, 8 hours a day 5 days a week cost me less than the one part time person I used to have. Hiring VAs like this has been a game changer for my business. Thank you Cindy and team for doing such

Ellie Lem

Dec 29, 2018 Report

I was skeptical working with someone overseas who has a completely different culture, but my preconceptions have been proven wrong! I've worked with extremely talented article writers, video editors, developers, and designers--their quality of work and communication skills are better than most of the people I talk to for other businesses to be honest. I'm in the process of redesigning my website and it feels like a dream come true with the results I am getting. The only thing I would mention is that if you are writing about something that is a cultural nuance and complex (such as a trend that

Chelsea Gale

Sep 27, 2018 Report

I highly recommend the Virtual Assistants (VA) program. I have been an office manager for the past four years at a small-size law firm in Orange County that utilizes the VA program. We are a "paperless" office and because most of the work we do can be completed without physical meetings with our clients, we are a perfect fit for VAs. I feel the VAs integrated so well and so quickly within my office system because most of our internal databases and operating systems are online or in "the cloud". All my office-based employees/staff were already used to tracking their work and communicating with other

David Gype

Aug 01, 2018 Report

Over the years I have worked with several staffing agencies, for me they were all pretty much the same. Expensive and nowhere near what I really needed. Then about a year ago I found Smart VA Staffing. Talk about a different experience. They found me an awesome full office administrator and an inside sales person in less than two weeks. Between them they cost me less than half the cost of my last temp worker. And yet there are both hard working and dedicated. The office admin takes care of all my invoicing, quotes and travel. My sales rep answers the phone and books appointments for me. It was

Eric Evans

Jun 06, 2018 Report

Many people I talk to assume India, language barriers, and errors with offshore staffing. They dont get that at all using my personal example our Philippine hire has better speaking and writing skills than a local hire that was in our office for 2.5 years and who was paid $16.00 an hour. Frankly, at 4.5 months, our offshore employee has more skills in our office than the other person did after 2.5 years, more reliable work quality, and just plain better staff member. He's truly a part of the team and a valuable asset.