Business Details
Your All-in-One Physical Therapy Practice Management Solution
Founded by industry veterans with decades of combined experience in physical therapy and medical consulting, our company delivers innovative practice management solutions designed specifically for physical therapists. Our team of experts, including licensed physical therapists and software developers, has created a platform that streamlines documentation, billing, and scheduling while maintaining strict compliance with healthcare regulations. With a focus on simplicity and efficiency, our software eliminates the need for multiple disconnected systems, allowing practitioners to dedicate more time to patient care. Our commitment to continuous improvement is demonstrated through regular updates incorporating user feedback and adherence to evolving industry standards.We provide comprehensive support services including data migration, training, and technical assistance to ensure seamless implementation. Backed by extensive industry knowledge and a passion for advancing physical therapy practices, we offer solutions that combine cutting-edge technology with practical functionality. Our cloud-based platform ensures secure, HIPAA-compliant access from any device, while our pricing model eliminates upfront costs and long-term commitments. Through strategic partnerships with healthcare professionals, we maintain our position at the forefront of practice management innovation.
Services
Physical Therapy Scheduling
Electronic Medical Records
Medical Billing
Practice Management Reporting
SOAP Documentation
Appointment Reminders
Claims Processing
Data Migration
HIPAA Compliance
Cloud Storage
Highlights and features
- We offer 24/7 personalized customer support by qualified professionals
- Our cloud-based platform requires no installation or maintenance
- We provide free data migration from most popular systems
- Our software is HIPAA and Medicare compliant
- We guarantee no contracts and no setup fees
Associations and certifications
- HIPAA
- 5010
What people say
User friendly program
Responsive technical support
Streamline our clinic
Great value
Easy to learn
Services
Physical Therapy Scheduling
Our cloud-based scheduling system streamlines practice operations with 24/7 access from any device. Features include automated reminders, color-coded calendars, and multi-location coordination. The intuitive interface reduces scheduling conflicts and improves patient retention through efficient waitlist management.
Electronic Medical Records
Secure HIPAA-compliant storage and management of patient records eliminates paper-based systems. Customizable templates and integrated SOAP notes ensure complete documentation while maintaining regulatory compliance. Cloud synchronization enables real-time access to patient information across multiple devices.
Medical Billing
Comprehensive billing solution handles insurance claims, private payments, and Medicare submissions. Automated coding and 5010 compliance ensure accurate claims processing. The system tracks receivables and integrates with scheduling to prevent billing errors and improve cash flow.
Practice Management Reporting
Real-time reporting tools provide insights into practice performance with customizable metrics. Generate financial reports, track patient volume, and monitor staff productivity. Data visualization features support informed decision-making for practice growth and operational improvements.
SOAP Documentation
Customizable SOAP note templates streamline patient progress tracking while maintaining compliance. Integration with billing ensures accurate coding of services rendered. The system supports documentation of subjective findings, objective measurements, assessments, and treatment plans in a structured format.
People
Randy Porter
Founder
With over 30 years in business management and 20 years in medical consulting, Randy Porter developed award-winning practice management software. He holds a Bachelor of Science in Business Administration from the University of Maine and specializes in physical therapy billing solutions.
Danielle Vittone
Clinical Advisor
Dr. Danielle Vittone, a board-certified orthopedic physical therapist, contributes clinical expertise to software development. As owner of Western Massachusetts Physical Therapy and assistant professor at The Sage Colleges, she ensures the platform meets practitioners' real-world needs through her extensive clinical and academic experience.
Questions
Does Apollo offer a free trial period?
Yes, we provide a 30-day free trial with full access to all features and no setup fees.
Is the software HIPAA compliant?
Yes, our platform includes bank-level encryption and meets all HIPAA requirements for patient data protection.
Can I access the software from multiple devices?
Our cloud-based system works on any internet-enabled device including iPads, laptops, and smartphones.
Do you offer data migration services?
Yes, we provide free data migration from most popular practice management systems.
What billing features are included?
Our comprehensive billing module handles insurance claims, private payments, Medicare submissions, and tracks receivables with automated coding.
Is technical support available?
We offer 24/7 technical support by phone or email with prompt response times from qualified professionals.
Videos
Reviews (4)
Vicki Lyons
Dec 05, 2018
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We have been using Apollo Practice Management Software in the clinic for the past year and are absolutely grateful that we found it. This is physical therapy software is intuitive and easy to use; the staff learned it in a matter of days and no further training was required. When we needed help, assistance was a phone call away. I will happily recommend this to anyone who needs a PT billing software that does not stop at billing and do so much more. From seamless patient scheduling to easy entering of patient encounters down to sending insurance claims, everything is quick and efficient.
Stephen Anderson
Oct 29, 2018
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Apollo Practice Management System has given me valuable tools to manage accounts receivable, referral management, documentation and scheduling. I have been able to be more efficient with my marketing dollars, and collections efforts.
Senior Gps Tracker
Jan 22, 2018
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Apollos software is worth implementing. For one it is not very expensive when you compare it to other similar products in the market. Secondly you wont find it short of any features that a physical therapy billing software should ideally have. And thirdly which I think is most important the company delivers on support. Now when you implement any technology be is a physical therapy software or a physical therapy billing software you are sure to have some teething problems as a novice user and thats why you need to tie up with a vendor who will provide you with patient and quick support
George Steeves
Jan 13, 2018
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I have my own practice. When I started, it was really challenging for me. Apart from taking care of my patients, I had to supervise hoards of other things.
Billing was the toughest of them. Managing my staff around, ensuring services of other doctors are utilized to the optimum, were no easy job either. I could see my stress rising. But now with Apollo practice management software life is so easy.
Right from documentation, billing, managing claims it handles all! My cash inflow has improved more than ever, my colleagues are happy and above all, I'm able to focus more on my patients. My practice
Billing was the toughest of them. Managing my staff around, ensuring services of other doctors are utilized to the optimum, were no easy job either. I could see my stress rising. But now with Apollo practice management software life is so easy.
Right from documentation, billing, managing claims it handles all! My cash inflow has improved more than ever, my colleagues are happy and above all, I'm able to focus more on my patients. My practice
