Business Details
34 Years
experience
Child Care Management Software Solutions
Procare Software has been a trusted leader in child care management software for over 30 years, empowering early childhood educators to focus on nurturing and educating children. Our comprehensive solutions streamline administrative tasks such as attendance tracking, tuition processing, family engagement, and compliance reporting. With over 40,000 satisfied customers, we provide industry-specific tools designed to enhance operational efficiency, ensure safety, and foster meaningful connections between educators, families, and children.Our commitment to innovation and customer-centric support has made us the most recommended child care management system since 1992. By automating time-consuming processes, we enable providers to dedicate more time to their core mission: delivering exceptional care and educational experiences.
Services
Child Care Management Software
Family Engagement
Payment Processing
Classroom Management
Attendance Tracking
Financial Reporting
Meal Planning
Staff Management
Curriculum Development
Compliance Tools
Details
- Year established: 1992
Highlights and features
- We have over 30 years of experience in child care software solutions.
- Our all-in-one platform automates administrative tasks including billing and communication.
- We guarantee 90 days free with new customer sign-ups.
- Our cloud-based system allows remote access and real-time updates.
- We offer dedicated customer support with quick response times.
What people say
User friendly
Excellent customer service
Saves time
Easy payment system
Seamless communication
Services
Child Care Management Software
Our all-in-one platform automates administrative tasks for child care providers. Features include digital check-in, attendance tracking, tuition billing, family communication tools, and compliance reporting. The system reduces manual workloads by 70% while improving accuracy and operational transparency.
Family Engagement
Enhance family interaction through instant messaging, activity updates, and document sharing. Parents receive real-time check-in alerts, payment confirmations, and class newsletters. This service improves transparency and strengthens home-provider partnerships for better child development outcomes.
Payment Processing
Streamline financial operations with automated billing, subsidy tracking, and multi-channel payment options. The system reduces collection time by 80% through ACH transfers and mobile payments while generating year-end tax statements automatically.
Attendance Tracking
Digital check-in kiosks and mobile apps track student attendance in real time. The system integrates with billing modules for accurate tuition calculation and ensures compliance with licensing requirements through detailed reporting and audit trails.
Financial Reporting
Generate comprehensive financial reports for payroll, budgeting, and operational analysis. Customizable dashboards provide real-time insights into enrollment trends, payment status, and staff productivity to support data-driven business decisions.
Questions
What child care management features does Procare offer?
Our all-in-one system includes digital check-in, attendance tracking, automated billing, family messaging, meal planning, curriculum tools, staff scheduling, and compliance reporting.
Is there a free trial available?
Yes, new customers receive 90 days free access to test our complete software suite before committing.
Can parents make online payments?
Yes, our integrated payment system allows parents to pay tuition via credit card, ACH, or mobile payments directly through their online portal.
Does Procare work for small daycare providers?
Absolutely. Our scalable solutions include affordable $25/month plans for in-home providers while offering enterprise-level features for large centers.
How does Procare handle licensing compliance?
We provide automated reporting tools that track state-specific requirements, generate audit-ready documents, and ensure accurate record-keeping for licensing inspections.
What support options are available?
We offer 24/7 online support portal access, tutorial videos, and direct phone assistance with specialized representatives during business hours.
Reviews (5)
Sharon Motley
Dec 07, 2021
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Customer service is absolutely horrible. Weve called and left messages for SIX weeks and NO return call. Love the program, hate trying to get help.
Babbette Woodbury
Dec 07, 2021
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I wish I didn't have to give a star but you have to so 1 is what you get. This was the worst experience I have ever had in a company that is suppose to support the childcare industry. They had no problem taking my money without me even having a user Id and password. They were so eager to talk with me, schedule zoom meetings and the whole nine, but when it comes to talking with someone on the phone you can forget about it. Im sorry I responded to your email. I will never recommend your software to anyone. Thank you for taking my money!
Navin Shivsawak
Oct 20, 2021
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This is a great product, but I think they should change their advertisements on their website to "Only tech support will help you, and billing will definitely take your money. Our sales department doesn't want anymore money so we don't answer. We only have one sales rep (who works when they feel like it); good luck getting through to someone" If this was on their website, it would help people not waste their time waiting on the phone for more than 2hrs just to get their call "mysteriously" disconnected. I stand behind this project, but have zero faith in their sales/ support team (except for tech
St Timothy Preschool
Dec 03, 2019
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Although the program is user friendly, the amount of times the system is offline has been very frustrating. I do not believe that the cloudbased program is very dependable. Director
Arista Preschool Of Elk Grove
Dec 17, 2014
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Easy to use software to manage child and family information that is needed for our preschool. Tech support, when needed, is always very helpful and friendly. Management reports are efficient and useful for recordkeeping.
