Business Details
38 Years
experience
Collections Management Software Solutions
Re:discovery Software has been a leader in collections management software since 1988, delivering tailored solutions for museums, archives, libraries, and archaeological institutions. Our team combines deep domain expertise with advanced technical capabilities, having developed Proficio and Proficio Elements to streamline collection workflows across diverse organizations. With over three decades of continuous innovation, we prioritize intuitive design and robust functionality, enabling institutions to efficiently catalog, track, and share physical and digital assets.Our commitment to client success is reflected in our personalized support, comprehensive training resources, and scalable cloud hosting solutions. Backed by a proven track record with prestigious clients like the National Trust for Historic Preservation and the National Park Service, we maintain rigorous security protocols and regular system updates to ensure long-term reliability. Our collaborative approach integrates feedback from museum professionals to maintain alignment with evolving industry standards.
Services
Collections Management Software
Proficio Elements
Proficio for the Web
Proficio Cloud
Mobile Access
Details
- Year established: 1988
Highlights and features
- 30+ years developing specialized collections management software
- Team combines museum professionals with software engineering experts
- Proven support for major institutions like National Park Service
- Customizable modules for museums, archives, and archaeological sites
- Built-in security with role-based access controls
What people say
High quality software
Terrific staff support
Proven usability
Excellent client service
Powerful tools
Services
Collections Management Software
Our comprehensive collections management software enables institutions to catalog and track physical and digital assets through customizable workflows. Designed for museums, archives, and archaeological sites, it supports multiple collection types including art, history, and natural science collections. The platform provides advanced search capabilities, reporting tools, and integrated digital asset management for comprehensive collection stewardship.
Proficio Elements
Proficio Elements offers an affordable collections management solution tailored for smaller institutions with streamlined workflows. This scaled platform maintains core functionality while supporting up to five users, with options to expand into the full Proficio system as organizational needs grow. It includes essential tools for cataloging, exhibit management, and online collection sharing through an intuitive interface.
Proficio for the Web
This web module creates public-facing digital collections with searchable exhibits and multimedia integration. Institutions control which records and metadata fields become publicly accessible, enabling researchers and visitors to explore collections online. Features include customizable exhibit creation, user-generated collection lists, and seamless website integration with branding consistency.
Proficio Cloud
Secure cloud hosting provides browser-based access to collections management tools with automated backups and system updates. This solution eliminates local IT infrastructure requirements while maintaining robust security protocols and nightly data backups. Administrators manage user permissions and access controls through centralized security settings with role-based restrictions.
Mobile Access
Mobile functionality enables inventory management and record updates through handheld devices, with dedicated docent views for on-site access. This feature supports real-time data entry, location tracking, and digital asset management in field settings. The mobile interface maintains synchronization with central databases for consistent collection information across platforms.
People
David L. Edwards
President
Founder and principal architect with over 30 years of software development experience, specializing in museum automation and collections management systems. Continuously collaborates with cultural institutions to refine industry-leading solutions.
Rosy Stone
Director of Operations
Former museum curator overseeing client services with expertise in implementation, customization, and training. Holds a Master's degree in American History and extensive experience in institutional collections management.
Monica Nabors
Director of Conversion Services
Former National Park Service museum specialist managing client conversions and support. Combines technical expertise with curatorial experience, holding both BS and Master's degrees in Anthropology.
Samuel Wilkinson
Sales Manager
Technical sales specialist with background in historical preservation and client engagement. Graduated from University of Virginia with Cognitive Science degree and IBM Global Sales School training in 2022.
Questions
What types of institutions use your collections management software?
Our software serves art museums, history museums, natural history museums, libraries, archives, archaeological sites, and historical societies of all sizes.
Can we try the software before purchasing?
Yes, we offer live online demonstrations to help you evaluate if our system meets your collection management needs.
How does the cloud hosting solution work?
Our secure cloud hosting provides browser-based access with nightly backups, automatic updates, and IT maintenance handled by our professional team.
What security features are available?
Role-based access controls, customizable user permissions, required metadata fields, and secure login authentication protect your collection data.
Do you offer support and training resources?
We provide comprehensive support during business hours, documentation resources, webinars, and user manuals for all our software solutions.
Can the software handle digital asset management?
Yes, our platform supports unlimited image attachments, multimedia files, document management, and digital exhibit creation capabilities.
